Below you will find examples of a form you can attach to the publisher's copyright form.
Coauthors should be aware that any of the authors can sign agreements with publishers and that this becomes legally binding.
Authors of theses that are technical reports should know that in the UMI agreement the author grants exclusive rights to the reproduction and distribution in microform and from microform to paper.
THIS AGREEMENT, made this ______ day of _________, 19__,
between ____________________("Author") and the University of Tennessee
Computer Science Department
("UTKCS") concerns a technical report/note by the Author
now entitled
________________________________________________
(the "work").
(1) Author grants and assigns to UTKCS a non-exclusive, revocable, royalty-free license to publish, perform, display, and distribute the work in print, microform, and electronic form, directly or through sub licenses or both, at UTKCS's option.
(2) Author agrees that UTKCS may make charges for copies of or access to the work in print, microform, or electronic form.
(3) UTKCS agrees to make the work available electronically for at least one year after the date of submission and as long thereafter as, in UTKCS's sole discretion, conditions justify, unless Author withdraws the work as explained in (4) below. UTKCS may, at its option, also make the work available in print or microform in the manner that other UTKCS technical reports and notes are distributed.
(4) Author retains the right to withdraw this technical report from further reproduction, distribution, display, and performance on sixty (60) days written notice to UTKCS. In the case of withdrawal, UTKCS's sole obligation with regard to sub-licensees will be to notify them by electonic or written means of the withdrawal.
(5) The following Notice Concerning Copyright will be included with the electonically distributed copies of technical reports:
You are granted permission for the non-commercial reproduction, distribution, display, and performance of this technical report in any format, BUT this permission is only for a period of 45 (forty-five) days from the most recent time that you verified that this technical report is still available from the University of Tennessee Computer Science Department under terms that include this permission. All other rights are reserved by the author(s).
(6) STUDENTS: NOTE THIS SPECIAL PROVISION FOR DISSERTATIONS: Author and UTKCS agree that if Author submits a dissertation, a) Author shall identify the work as such on the submission form; b) PROVIDED THAT AUTHOR SO IDENTIFIES THE WORK, this license shall cover electronic and print form but not microform for that specific work; c) UTKCS shall make that work available in electronic form and print form as provided above but not in microform.
_______________________
Author
_______________________
UTKCS
Note: this form should be attached to the publisher copyright form when the material you are submitting for publication is in whole, or in substantial part, available through the University of Tennessee CSTR Digital Library.
I, _________________________, have granted the University of Tennessee Computer Science Department non-exclusive rights to perform, display, and distribute all/ a substantial part/ of an earlier version of (name of article)________________________________________________ to be published in (name of publication)_____________________________________________. The University of Tennessee Computer Science Department has the right to make this information available through electronic distribution and through its printed technical reports series.